Shuakhevi Hydropower Project - Lenders Environmental and Social Monitoring Consultant

Country: Georgia
Language: EN
Number: 1584507
Publication date: 24-04-2017
Source: The European Bank for Reconstruction and Development (EBRD)
Tags: Energy Construction

Description

Country:

Georgia

Business sector:

Power and energy

Project number:

68459

Funding source:

Bank Funded

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

24 Apr 2017

Closing date:

23 May 2017 at 14:00 London

Access eSelection

Project Description:
Adjaristsqali Georgia LLC (AGL, or the Company) is a Georgian special purpose vehicle (SPV) owned by Clean Energy Invest AS (CEI) and Tata Power (together, the Sponsors). The SPV was established for the sole purpose of constructing and operating a cascade of three hydroelectric power plants (HPPs) on the Adjaristskali River in the Adjara region of southwestern Georgia.

The Asian Development Bank (ADB), the European Bank for Reconstruction and Development (EBRD) and the International Finance Corporation (IFC) (collectively, the Lenders) have each signed financing agreements with the Company for the first phase of the overall scheme the 181 MW Shuakhevi HPP (the Project).

The Project involves the construction and operation of a 181 MW hydropower scheme, consisting of two HPPs: the 175 MW Shuakhevi HPP which comprises two dams (39 and 22 metres high, respectively) with reservoirs on the Adjaristskali and Skhalta Rivers and one five-metre weir on the Chirukhistskali River.

The Project has been categorised as A under the Lenders" respective Environmental and Social Policies and, as such, an Environmental and Social Impact Assessment (ESIA) was developed and can be found here: http://www.ebrd.com/work-with-us/projects/esia/shuakhevi-hpp.html.

An Environmental and Social Action Plan (ESAP) was agreed between the Company and the Lenders and has subsequently been updated following the completion of construction to focus on operational activities. In order to obtain a copy of the draft final Operations ESAP, interested firms are required to complete a Confidentiality Agreement (available to download here) and submit it to the Bank"s Contact Person as per details listed below.

The Project construction has now been completed, commissioning activities are underway and operations are expected to commence in June/July 2017.

Assignment Description:
The EBRD, on behalf of the Lenders, now requires the services of an appropriately qualified firm of environmental and social consultants (the "Consultant") to undertake monitoring of the ES performance of the Project during the first eighteen months of operations (July 2017 – December 2018); review progress made following construction against the operations ESAP and commitments made in the ESIA; and review progress against the recommendations made from the construction monitoring period (the "Assignment"). At the conclusion of the Assignment, recommendations will be made to address any gaps identified during monitoring.

Additional information on the scope of services required is available from the attached Terms of Reference ("ToR"): http://www.ebrd.com/documents/procurement/68459-tor.pdf

The contracting entity shall be the EBRD.

Status of Selection Process:
Interested firms or groups of firms are hereby invited to send submissions.

Assignment Start Date and Duration:
The Assignment is expected to start in July 2017 and has an estimated overall duration of 18 months. The Assignment may be extended subject to Project needs, satisfactory performance of the Consultant, and the availability of further funding.

Cost Estimate for the Assignment:
EUR 200,000 (exclusive of VAT). Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Bank the Assignment may be extended beyond the current scope.

The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their proposal. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source:
The Assignment will be funded by the Bank’s own budget. Please note selection and contracting will be subject to the availability of funding.

Eligibility:
There are no eligibility restrictions.

Consultant Profile:
Corporate services are required. The Consultant will be a firm or a group of firms with previous project experience related to:

1. The environmental and social field, including specialist knowledge of those issues identified in the ESAP;
2. construction and operation of large dam and HPP projects including biodiversity assessment, resettlement and stakeholder engagement; and
3. Similar ESIA and monitoring activities for IFIs.

The Consultant"s expert team is expected to include key experts as follows:

a) Key Expert No 1 – Project Manager/Team Leader with preferably 15 years or more of previous professional experience in a similar role in projects of a comparable nature, scale and complexity and involving the routine liaison between the Lenders and the Project Management team.

b) Key Expert No 2 – Hydropower Expert with preferably 10 years or more of previous professional experience in HPP projects, water engineering, freshwater ecology.

c) Key Expert No 3 - Environmental and social specialist(s) with preferably 7 years or more of previous professional experience in IFI requirements and the ESAP issues.

All Key Experts shall be fluent in written and spoken English.

Submission Requirements:
In order to determine the capability and experience of Consultants seeking to be selected for this Assignment, the information submitted should include the following:

A. Technical Proposal

A1. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

A2. Company/group of firms" profile, organisation and staffing (max. 2-4 pages).

A3. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

A4. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

A5. Proposal for assignment implementation, including understanding of the objectives, the proposed approach and methodology to a successful delivery of the Assignment (including field work methodologies), reporting format and structure, a work plan with milestones, and a Team Input summary indicating the number of working days allocated to the Assignment by each Key Expert. (max 20 pages)

B. Financial Proposal not exceeding the stated budget of EUR 200,000 (ex. VAT) completed using the template provided at the following link:
http://www.ebrd.com/documents/procurement/68459-fp-template.xlsx

Submission format:

A. Technical Proposal
The technical proposal shall be submitted shall be submitted in English electronically through e-Selection, to reach the Bank not later than the closing date. The technical proposal shall be one file (pdf). Consultants are reminded that the technical proposal MUST NOT contain the financial proposal (the instructions for which are listed below).

B. Financial Proposal
The financial proposal shall be submitted in English by email to the Bank"s contact person only, to reach the Bank not later than the closing date. The financial proposal shall be one file (pdf).

Bank Contact Person:
Paula Alegria
Principal, Deputy Head TC Operations
Technical Co-operation
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail: AlegriaP@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Notes:

1. This is a Selection from Shortlist procedure as envisaged in the EBRD"s Procurement Policies and Rules. The selection will normally be made from responses to this notification only. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.

2. Validity Period
The proposal validity period is 90 days from the deadline date for receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Key Experts, the proposed rates and the total price.

3. Written Questions and Clarifications:
Applicants may submit the questions concerning this procurement notice in writing only via email to the Bank"s contact person listed above. The deadline for receipt of requests for clarifications is 16 May 2017 at 14:00 hrs (GMT). No questions will be accepted after this date.

4. The award criteria and procedure will be as follows:

Technical Criteria (100%)

a) Firm"s previous project experience in the environmental and social field, including specialist knowledge of those issues identified in the ESAP [15%];
b) Firm"s previous project experience in construction and operation of large dam and HPP projects including biodiversity assessment, resettlement and stakeholder engagement [15%];
c) Firm"s previous project experience in similar ESIA and monitoring activities for IFIs [10%];
d) CVs of the Key Experts proposed [35%]; and
e) Quality of the Consultant"s proposal for assignment implementation in accordance with the ToR [25%].

Only those submissions which score 70% or more of the total marks available for the technical criteria will be eligible to have their financial proposals evaluated.

Financial Criterion (100%)
The lowest evaluated financial proposal (Fm) will be given the maximum financial score (Sf) of 10. The formula for determining the financial scores (Sf) of all other financial proposals will be calculated as following:

Sf = 10 x Fm/F, in which "Sf" is the financial score, "Fm" is the lowest price, and "F" the price of the financial proposal under consideration.

Combined Technical and Financial Evaluation and Ranking
The weights given to the Technical (T) and Financial (P) Proposals are:
T = 80, and
P = 20

Submissions will be ranked according to their combined technical (St) and financial (Sf) scores using the weights (T=the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T+P=1) as following: S=St x T% + Sf x P%.